Job Posting

Job Opening Information SE-OFFICE CLERK II, III or IV - F-T positions, 12 months/yr.

Job Number
SE/OC2or3or4-9/22/21
Application Deadline
12/31/2021

Position Title
SE-OFFICE CLERK II, III or IV - F-T positions, 12 months/yr.
Required Application Type
School Related Personnel
Salary/Pay Scale
According to Board Approved range
Job Description

Provide clerical support and office organization to the Special Education Supervisor.

TYPICAL DUTIES (Will include some of these duties): 

  1. Provide clerical support and office organization to Special Education Supervisor. 
  2. Support Special Education Supervisor in the areas that he/she is responsible for.
  3. Greet all visitors and follow Monroe 2-Orleans BOCES guidelines for entry.
  4. Processes paperwork related to CSE meetings during the year including re-evaluations and disseminates information.
  5. Processes addendums and requests for support services (89F’s) as needed for the student’s in her supervisor’s caseload.
  6. Assists with the creation, continuation, and/or discontinuation of contracts.
  7. Use IEP/BOCES Direct for printing of class lists and following up on student information.
  8. Process student incident reports and enters appropriate information in the VADIR database.
  9. Make absence phone calls to families on a daily basis.
  10. Maintain and utilize databases and electronic systems to perform job responsibilities. 
  11. Assists in sorting of mail for the Special Education Department.  Process mail/postage.
  12. Support with HR functions, including:
    • Interview Scheduling
    • Processing paperwork for rejection letters
    • Status Changes/Name Changes processing for current employees
    • Processing student teacher, intern, and volunteer requests
    • Employment Recommendations
  13. Supporting the management of:
    • HR Candidate Tracking
    • Website Staff Directory
    • Staff User Accounts
    • SchoolTool (Locations)
    • RecruitFront
    • HR Candidate Tracking (Applicant Database)
    • ID Badges
    • On-line Mileage Approvals
  14. Support with the onboarding of new hires.
    • New Hire Packets
    • Orientation Folders
    • Orientation Handbook
    • Fingerprint Clearance
  15. Support for:
    • Collegial Partner/Mentor Program
    • EC Human Resources Sharepoint site
    • Professional/Paraprofessional Orientation/Staff Development (as applicable)
    • Extended School Year
  16. Support with the off-boarding of exiting employees.
    • Exit Appointments
    • Filing 105 forms for departing staff members
  17. Sharepoint Staff Database Management (EC Staff Directory).
  18. Assist with hiring and recruiting marketing (ex. organization of BOCES career fair, recruitment fair registrations, researching recruiting opportunities/events).
  19. Substitute Database- keep the list current, review trackers for applicants.
  20. SmartFind Support (ex. monthly sub data, substitute profiles).
  21. Perform other such duties as assigned by the Special Education Supervisors.
Civil Service Title
Office Clerk II, III or IV (Competitive)
Job Qualifications

** Monroe County Residency Required

Must possess or meet requirements for Civil Service title Office Clerk II, III or IV.  Clerical experience strongly preferred, including word processing and data base knowledge.  

Clerk II - High School diploma and 3 years full or part time or volunteer equivalent office clerical or secretarial experience; or an Associate's degree in Secretarial Science, Office Technology or a closely related field plus one (1) year of office clerical or secretarial experience.

OR

Clerk III - High School diploma and 2 years paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; or an Associate’s degree in Secretarial Science, Office Technology or a closely related field.

OR

Clerk IV - Graduation from high school or possession of an equivalency diploma.

Application Procedure

Please apply online at: https://monroe2boces.recruitfront.com/Account/Login

Please refer to above Required Application Type to complete before applying.

 

Job Category
Clerical
Job Location
District Wide

Interested in this position?