To perform duties as assigned under the direction of the CTE Assistant Principals/Supervisors or a specified designee.

TYPICAL DUTIES:

1. Responsible for greeting visitors/students and answering phones.
2. Provides clerical support including scheduling appointments, typing, correspondence, mailings and distribution.
3. Prepares and maintains records as assigned.
4. Performs other such duties as may be assigned by the Assistant Principals or a designee.

Provide clerical support and office organization to the Special Education Supervisor.

TYPICAL DUTIES (Will include some of these duties): 

1. Provide clerical support and office organization to Special Education Supervisor. 
2. Support Special Education Supervisor in the areas that he/she is responsible for.
3. Greet all visitors and follow Monroe 2-Orleans BOCES guidelines for entry.
4. Processes paperwork related to CSE meetings during the year including re-evaluations and disseminates information.
5. Processes addendums and requests for support services (89F’s) as needed for the student’s in her supervisor’s caseload.
6. Assists with the creation, continuation, and/or discontinuation of contracts.
7. Use IEP/BOCES Direct for printing of class lists and following up on student information.
8. Process student incident reports and enters appropriate information in the VADIR database.
9. Make absence phone calls to families on a daily basis.
10. Maintain and utilize databases and electronic systems to perform job responsibilities. 
11. Assists in sorting of mail for the Special Education Department.  Process mail/postage.
12. Support with HR functions, including:
    • Interview Scheduling
    • Processing paperwork for rejection letters
    • Status Changes/Name Changes processing for current employees
    • Processing student teacher, intern, and volunteer requests
    • Employment Recommendations
13. Supporting the management of:
    • HR Candidate Tracking
    • Website Staff Directory
    • Staff User Accounts
    • SchoolTool (Locations)
    • RecruitFront
    • HR Candidate Tracking (Applicant Database)
    • ID Badges
    • On-line Mileage Approvals
14. Support with the onboarding of new hires.
    • New Hire Packets
    • Orientation Folders
    • Orientation Handbook
    • Fingerprint Clearance
15. Support for:
    • Collegial Partner/Mentor Program
    • EC Human Resources Sharepoint site
    • Professional/Paraprofessional Orientation/Staff Development (as applicable)
    • Extended School Year
16. Support with the off-boarding of exiting employees.
    • Exit Appointments
    • Filing 105 forms for departing staff members
17. Sharepoint Staff Database Management (EC Staff Directory).
18. Assist with hiring and recruiting marketing (ex. organization of BOCES career fair, recruitment fair registrations, researching recruiting opportunities/events).
19. Substitute Database- keep the list current, review trackers for applicants.
20. SmartFind Support (ex. monthly sub data, substitute profiles).
21. Perform other such duties as assigned by the Special Education Supervisors.

Perform duties as assigned under the direction of the Special Education Supervisor or specified designee.

Provide support to printing operations by handling billing, tracking expenses, ordering supplies and maintaining records.

TYPICAL DUTIES: 

• Billing of print/design projects
• Maintain detailed spreadsheets and work with business office on monthly district and department billing
• Quoting of possible print/design projects
• Preparing bids for printing and graphics supplies including: paper, ink, offset press chemicals, offset press supplies
• Ordering supplies
• Creating Purchase Orders for supplies/service
• Searching for best price when product is not a bid item
• Paying all vendor invoices
• Paying all BOCES 2 copier invoices
• Updating paper and supply prices after new bids are awarded
• Setting up books and blanket purchase orders for new year
• Keep accurate and organized files for vendors/purchase orders/copiers etc.
• Scanning and filing all billed work orders
• Backup for Customer Service which entails:
  • Logging in of new print jobs
  • Disseminating jobs to appropriate staff member(s)
  • Answering phone/emails
  • Following up on customer inquiries
• Ensure that all final work orders are correctly and fully completed before final billing
• Take impression readings for print shop copiers and supplying data to dealer(s)
• Other related tasks as assigned

This is entry-level clerical work involving responsibility for the performance of routine clerical tasks.  Independent judgment is restricted to the application of standard procedures to specific cases.  The use of a personal computer for word processing, minimal spreadsheet calculations, and database entry is integral to this position. 

TYPICAL DUTIES:

1. Maintain inventory and material costs in ERP system
2. Run hard copy of kit prices.
3. Prepare bids and price quotes for kit supplies.
4. Prepare requisitions.
5. Get prices from vendors and enter purchase orders for supplies.
6. Approve purchase orders for payment as they are received.
7. Keep track of UPS costs.
8. Function as direct point of contact with UPS
9. Maintain printed materials inventory.
10. Other duties as assigned by the Director of BOCES 4 Science.