Job Opportunities

Clerical Openings

Note: Click on a job title to learn more about the position.

Position TitleJob NumberJob DescriptionPay Scale
CTE- CLERICAL SUPPORT- Per Diem, 12 months/yr.CTE/ClerkPD-9/11/20

To perform duties as assigned under the direction of the CTE Assistant Principals/Supervisors or a specified designee.

TYPICAL DUTIES:

  1. Responsible for greeting visitors/students and answering phones.
  2. Provides clerical support including scheduling appointments, typing, correspondence, mailings and distribution.
  3. Prepares and maintains records as assigned.
  4. Performs other such duties as may be assigned by the Assistant Principals or a designee.
According to Board Approved range
SE-Office Clerical Support (Substitutes)SE/SubCler-7/20/21

Perform duties as assigned under the direction of the Special Education Supervisor or specified designee.

According to Board Approved range
SE-OFFICE CLERK II, III or IV - F-T positions, 12 months/yr.SE/OC2or3or4-9/22/21

Provide clerical support and office organization to the Special Education Supervisor.

TYPICAL DUTIES (Will include some of these duties): 

  1. Provide clerical support and office organization to Special Education Supervisor. 
  2. Support Special Education Supervisor in the areas that he/she is responsible for.
  3. Greet all visitors and follow Monroe 2-Orleans BOCES guidelines for entry.
  4. Processes paperwork related to CSE meetings during the year including re-evaluations and disseminates information.
  5. Processes addendums and requests for support services (89F’s) as needed for the student’s in her supervisor’s caseload.
  6. Assists with the creation, continuation, and/or discontinuation of contracts.
  7. Use IEP/BOCES Direct for printing of class lists and following up on student information.
  8. Process student incident reports and enters appropriate information in the VADIR database.
  9. Make absence phone calls to families on a daily basis.
  10. Maintain and utilize databases and electronic systems to perform job responsibilities. 
  11. Assists in sorting of mail for the Special Education Department.  Process mail/postage.
  12. Support with HR functions, including:
    • Interview Scheduling
    • Processing paperwork for rejection letters
    • Status Changes/Name Changes processing for current employees
    • Processing student teacher, intern, and volunteer requests
    • Employment Recommendations
  13. Supporting the management of:
    • HR Candidate Tracking
    • Website Staff Directory
    • Staff User Accounts
    • SchoolTool (Locations)
    • RecruitFront
    • HR Candidate Tracking (Applicant Database)
    • ID Badges
    • On-line Mileage Approvals
  14. Support with the onboarding of new hires.
    • New Hire Packets
    • Orientation Folders
    • Orientation Handbook
    • Fingerprint Clearance
  15. Support for:
    • Collegial Partner/Mentor Program
    • EC Human Resources Sharepoint site
    • Professional/Paraprofessional Orientation/Staff Development (as applicable)
    • Extended School Year
  16. Support with the off-boarding of exiting employees.
    • Exit Appointments
    • Filing 105 forms for departing staff members
  17. Sharepoint Staff Database Management (EC Staff Directory).
  18. Assist with hiring and recruiting marketing (ex. organization of BOCES career fair, recruitment fair registrations, researching recruiting opportunities/events).
  19. Substitute Database- keep the list current, review trackers for applicants.
  20. SmartFind Support (ex. monthly sub data, substitute profiles).
  21. Perform other such duties as assigned by the Special Education Supervisors.
According to Board Approved range
REGIONAL SUMMER SCHOOL PROGRAM-SECRETARIES (Churchville-Chili MS/Greece Athena)-2022RSSP/SecHS-12/15/21

Provide clerical support for the Regional Summer School Program.

Program Dates:

  • Up to five (5) days early July prior to opening of program
  • July 11 - August 15, up to 7 hours per day (no school 7/22 or 7/29)
  • August 16 & 17, seven (7) hours per day (Regents exam days)
  • August 18, hours as necessary for program wrap-up
  • Must be able to work all dates
According to Board Approved Range
EXTENDED SCHOOL YEAR PROGRAM (Summer 2022) - ClericalESYP/Cler-1/12/22

Orientation (New Staff Only):  July 6, 2022  /  Orientation (All Staff): July 7, 2022     

Program Dates:  July 11, 2022 - August 19, 2022

To perform duties for ESY as assigned under the direction of the Special Education Supervisor or a specified designee.

TYPICAL DUTIES: 

1.  Provides clerical support to the Extended School Year Program. 

2.  Prepares and maintains records as assigned. 

3.  Performs other such duties as may be assigned by the Special Education Supervisor or a designee.

According to Board Approved Range
Administration - OFFICE CLERK, F-T position, 12 months/yr. (Workers Comp.)WC/OC-1/26/22

The Workers' Compensation Office Clerk, under minimum supervision provides clerical, accounting, and administrative support in the processing of Workers’ Compensation claims.

Essential Duties:

  1. Prepares a variety of letters, forms, memos and reports, as required; copies and distributes those items as appropriate.
  2. Responds to incoming telephone calls, answering inquires, accepting messages and transferring calls.
  3. Prepares new claims files, including calculating degree of injury and lost time.
  4. Maintains current, all claims files, including filing daily, information generated internally or received in mail, regarding listed cases.
  5. Communicates with employers, claimants, medical providers, attorneys, New York State Public Goods Pool, consultants, and New York State Workers' Compensation Board, as required.
  6. Assists in the preparation of statistical forms and reports required monthly and quarterly, by entering data into the computer terminal, as directed.
  7. Performs such similar comparable or related duties as may be required, including preparing and mailing claims checks and identifying claim files for archives.
  8.  Other duties as assigned by management.
According to Board Approved range
CLAIMS SPECIALIST (Workers' Compensation) - Full-time position, 12 months/yr.Admin/CS-1/26/22

The Claim Specialist manages medical only claims and minor lost-time workers’ compensation claims. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  1. Registration of new incoming claims, investigation & compensability determination.
  2. Establishes reserves and authorize payments within established reserving authority limits.
  3. Respond to employer, injured workers’ & medical provider inquires.
  4. Address requests for treatment while applying the NYS Medical Treatment Guidelines.
  5. Report claims specific information to the New York State Workers’ Compensation Board.
  6. Document & process medical bills.
  7. Additional projects and duties as assigned.
According to Board Approved rate

Equal Opportunity Notice: The Monroe 2-Orleans Board of Cooperative Educational Services does not discriminate on the basis of age, sex, race, color, national origin, disability, creed, marital status, veteran status, sexual orientation, prior criminal offense, domestic violence victim status, or genetic status in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle complaints/inquiries regarding the BOCES non-discrimination’s policies: Director of Human Resource, 3599 Big Ridge Road, Spencerport, New York 14559, 585-352-2420, and is also the Title VII and Title IX Officer.

For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481. Please note that those wishing to file a complaint may also do so through the Department of Education’s Office for Civil Rights at http://www2.ed.gov/about/offices/list/ocr/qa-complaints.html. See also New York State Executive Law 296-a.